Inventory Count

Streamlined Inventory Management

Revolutionize inventory with Inventory Count! Automate cycle counts, ensure real-time accuracy, and easily reconcile with NetSuite—saving time and reducing discrepancies.
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Accurate Counts Start with Smart Searches

    Welcome to the Cycle Count Plans (CCP) Quick Guide! This guide will help users learn how to create and configure the Saved Searches used within Cycle Count Plans. It covers two essential search types of Inventory Balance and Item-Based and explains when and how to use each. These instructions are designed to help ensure your inventory data remains clean, accurate, and fully prepared for automation through Cycle Count Assignments or Auto-Schedule Plan Generation.  

    Overview

    In Cycle Count Plan (Template), users must configure a saved search to define which items will be included in the Cycle Count Plans. There are two types of supported saved searches:

    Each serves a distinct purpose depending on how the inventory is managed and how the cycle counts are intended to be performed.

    BEI Set up

    Feature

    Inventory Balance Saved Search

    Item Saved Search

    Retrieves bin-level data
    Yes
    No
    Includes on-hand/available quantities
    Yes
    No
    Suitable for bin-managed locations
    Yes
    Limited
    Fetches item master data only
    No
    Yes
    Suitable for item-only cycle counts (no bins)
    Yes
    Yes

    When to use an Inventory Balance Saved Search?

    Choose an Inventory Balance Saved Search when:

    To create Inventory Balance Saved Search

    BEI Set up

    Refer to the screenshots below for the recommended Criteria and Results columns configuration. Additional columns can be included as needed.

    1. Based on the Location chosen in the Cycle Count Plan Template, refer to the relevant screenshots below for configuring the Results columns if "Use Bins" is enabled.

    2. Based on the Location chosen in the Cycle Count Plan Template, refer to the relevant screenshots below for configuring the Results columns if "Use Bins" is disabled.

    BEI Set up

    When to use an Item Saved Search?

    Choose an Item Saved Search when:

    • ✔️ Inventory is not stored in bins at a location.
      ✔️ You want to generate a list of items with their details, such as type, status, vendor, or pricing, without needing bin-level inventory details.
      ✔️ You want to filter and report on item attributes like category, item type, pricing, status, or custom fields.

    To create Item Saved Search

    • ✔️Go to Lists > Search > Saved Searches > New
      ✔️ Select the Item Search Type to create saved search
      ✔️ After creating the saved search, set the search as public.
      ✔️ In the Criteria, set the Item Type filter to either Inventory Item or Assembly/Bill of Materials
      ✔️ In the Results tab, provide the required labels for the appropriate field. It’s important to use the exact label names given below.

    BEI Set up

    Refer to the screenshots below for the recommended Criteria and Results columns configuration. Additional columns can be included as needed.

    1. Based on the Location chosen in the Cycle Count Plan Template, refer to the relevant screenshots below for configuring the Results columns if "Use Bins" is enabled.

    2. Based on the Location chosen in the Cycle Count Plan Template, refer to the relevant screenshots below for configuring the Results columns if "Use Bins" is disabled.

    Final Checklist Before Use

    Troubleshooting Tips

    If your Cycle Count Plan doesn’t populate as expected, double check the following:

    Any questions? We're here to help!

    Reach out to us below.