Managing inventory across large campuses can be a challenge for universities, especially when dealing with multiple departments and vast amounts of supplies, equipment, or research materials. Tvarana’s Inventory Count SuiteApp for NetSuite simplifies inventory management, helping universities save time, reduce errors, and improve productivity. Whether you’re overseeing lab equipment, student supplies, or university merchandise, Inventory Count offers advanced features to streamline your processes. Below, we’ll explore two newly added features that significantly enhance inventory counting for educational institutions:
Tally Count
The Tally Count feature simplifies the process of counting inventory items with identical lot numbers. By default, the application displays an error message when attempting to count items with the same lot numbers. To address this, you can enable the Tally Count button on the user interface (UI). Here’s how the Tally Count feature works:
- Navigate to the Barcode Scanning page and select the desired warehouse location.
- If the chosen location utilizes bins, the system will automatically populate the bins for that location, and you can select the specific bin from the provided SELECT BIN list.
- Scan or manually enter the lot number for the item and click on the submit button.
- To increase the quantity for the same lot number, re-enter the same lot number in the “Enter Lot Number” field, and the application will automatically increment the quantity by one.
- Click on the Submit button to add the item to the inventory count screen.
Express Entry
The Express Entry feature is designed for serialized items, streamlining the process of generating serial numbers automatically. Here’s how the Express Entry feature works:
- Navigate to the Barcode Scanning page and choose the warehouse location.
- If the selected location uses bins, the system will automatically populate the bins for that location, and you can select the specific bin from the provided SELECT BIN list.
- Scan or manually enter the serial number for the item and click on the SUBMIT button.
- Instead of entering each serial number individually, the Express Entry feature allows the user to enter all the required serial numbers for the item at once.
- Click on the Express Entry button, and a popup will appear with fields for Serial Prefix, Start With, and Quantity.
The Express Entry feature comprises the following fields: a. Serial Prefix: Enter the prefix of the serial number, if applicable. b. Start With: Set the starting number of the serial number after the prefix. c. Quantity: Determine the number of serial numbers to be generated.
- After entering the values for Serial Prefix, Start With, and Quantity, click on the SUBMIT button.
- The application will automatically add the generated serial numbers to the list.
- Click on the Submit button again to add the item to the inventory count screen.
These two features—Tally Count and Express Entry—are perfect for universities, ensuring that managing complex inventories is simple, accurate, and error-free. Whether you’re running a central campus store, monitoring lab assets, or organizing department inventories, Inventory Count enhances efficiency across the board.
Want to learn more on what Inventory Count has to offer? Set up a consultation with us today!
