Sending Emails Using Tvarana Bulk Email Invoices SuiteApp

In the competitive ITES industry, managing unpaid invoices can be a significant challenge. Manual follow-ups consume valuable time and resources, impacting efficiency and cash flow. Tvarana’s Bulk Email Invoices (BEI) SuiteApp provides a streamlined solution, automating the invoicing and collections process to enhance productivity and customer service.Built on the NetSuite platform, Bulk Email Invoices is designed to make your invoicing and collections process a breeze. Some of the main features of BEI are:

• Multi-Attach
• Include Credit Memos.
• Attach Customer Statements.

BEI Multi-Attach Feature:

Instead of sending individual emails for each invoice, this feature allows us to send email with multiple invoices as attachments. In order to enable this feature check the SEND MULTI-ATTACH EMAIL checkbox in Bulk Email Invoice page before processing the emails.

Select required invoices, choose the appropriate email template, check the SEND MULTI-ATTACH EMAIL checkbox and click on the Process button.

Once the processing is complete, the sender will receive a confirmation email.The customer will receive an email with multiple invoices attached as shown below.

BEI Include Credit Memo:

Using Bulk Email Invoices, we can also include credit memos by checking the Show Credit Memo checkbox as shown below. Use appropriate filters and click on the search button to obtain required credit memos along with invoices.

Now, select the required credit memos from the list, check the SHOW CREDIT MEMOS checkbox, choose the required email template and click on the process button.After processing successfully, the customer receives an email with a credit memo attachment.

BEI Attach Customer Statements:

For customers who would like to check their statement with invoices, we can use the BEI Attach Customer Statements feature which is available to include customer statements with invoices. This feature is available by checking the Include customer statement checkbox which is available under actions section.Initially use appropriate filters to get the invoice of the required customer then click on the Search button.

For including customer statement, there are three options:

1. INCLUDE CUSTOMER STATEMENT - This is used when all the transactions (Either Open or Paid in Full) related to the customer should be displayed on the statement.
2. INCLUDE CUSTOMER STATEMENT (ONLY OPEN TRANSACTIONS) - This is used when only open transactions related to the customer should be displayed on the statement.
3. INCLUDE CHILD STATEMENTS - This is used when the customer statement should include the transactions of the child customer also(in case if the customer is parent)

Select the number of required invoices, check the required statement type checkbox, choose the desired email  template and click on the process button.

After processing successfully, the customer will receive an email with an invoice(s) followed by a statement.Tvarana’s Bulk Email Invoices SuiteApp transforms how ITES companies handle invoicing and collections. By automating follow-ups and consolidating communication, you can improve cash flow and focus on core business activities. To learn how you can automate your dunning processes, set up a consultation with us today.